The process for employers to record staff expenses like hotels, trains and flights is simple - ask for a receipt.
However when it comes to mileage expenses it’s a different story.
Business processes are varied, time-consuming, often involving three or four layers of staff and invariably they’re inaccurate and not HMRC compliant.
This is costing companies thousands of pounds each year in expenses overpayment, VAT unclaimed and staff time.
Exevia has been developed to address these issues.
Exevia enables the company driver to record their journey using their smartphone with no need for a dongle or tracker.
This accurate data is uploaded to the Exevia cloud where managers can validate and process mileage expense claims and view reports of actual distance travelled, VAT reclaim due and accurate emissions for carbon reduction commitment targets.
Exevia is not just an app, it’s a management information system – a step change in mileage expenses control.
Exevia references DVLA data to provide accurate fuel type, engine size and emissions data for each registered vehicle.
Exevia removes Home to Base mileage where necessary to ensure HMRC compliance.
Exevia enables the employer to claim back the correct amount of VAT on mileage expenses payments.
Exevia calculates any tax due to the employee as a result of the employer paying a lower expense rate than the approved HMRC rate.
Exevia enables the driver to include passengers on a journey record to ensure correct expenses repayment and encourage car-sharing.
All this, on their smartphone, at the click of a button.
Please Note: Continued use of GPS running in the background can dramatically decrease battery life.